Packages with extras
Duration, guest capacity, base price, an optional supervisor and extras with their price. Each package says which spaces it can be held in.
Activities Events and birthdays
From the first quote to the event-day sheet, without scattered calls and emails.
The problem
Birthdays organised through messages and calls.
Every family asks the same questions, quotes are sent by hand, the deposit is collected somehow and on the day nobody knows how many children are coming.
The solution
A quote the customer accepts with a link.
You define your packages and build the quote. The customer accepts it online, the space is booked and the deposit is collected. Staff get the guest list and the event sheet.
What you can do
Quote with a link
You pick package, space, time and guests and the subtotal, VAT, total and deposit are calculated. The customer accepts from a public page and it is recorded.
Booking and deposit
On acceptance the space is booked. The deposit is recorded at the desk or collected online with a payment link.
Guests and event sheet
Add guests, including minors and their authorisation, and open the sheet with package, contact, and what is paid and pending.
Frequently asked questions
What if the customer does not answer the quote?
Sent quotes expire when their validity passes and are marked as expired.
Can I ask them to accept terms?
Yes. If the club defines terms, the customer must accept them and the accepted version is kept.
Who manages the packages?
Packages are managed by the club owner; staff handle quotes, guests and event sheets.
Works hand in hand with
-
Bookings
Spaces and schedules
Set up each space with its type, opening periods, breaks and holidays. Combine or split spaces, like a hall and its courts, with no double bookings.
-
Payments and invoices
Payments
Take payments at the front desk in cash, by card terminal, Bizum or bank transfer, and see which bookings are paid, pending or refunded.
-
Customers and members
Customer records
One record per customer with their details, notes and tags specific to each facility, quick search when booking and merging of duplicates.
Which facilities use it
-
Climbing gyms
Entries, passes and members, intro courses with limited places and equipment hire, with capacity under control.
-
Rooms and multipurpose spaces
Hourly room hire with its own pricing, recurring bookings and equipment added to each booking.
Demo
See it with your own data.
We will show you how it fits your facility in a 30-minute demo.